The audition is where an agency is judged on its rigor. A forgotten slot, the wrong version of the sides, a missed follow-up — and it's the agency's standing with the casting director that suffers. So we designed the flow so that none of those steps rely on memory.
Convoke, in a few clicks
From a casting, you switch to Convoke mode and select the available or interested talent. A single screen configures everything: audition type — in person, video or selftape — a date/time slot per talent, location, video link, selftape deadline, PDF sides, notes. Talent who've already been through are hidden to avoid duplicates.
One send, two effects
When you send, each convoked talent gets two things at once:
- A personalized email (first name, date, time, location, link, project).
- A Google Calendar invite as an attendee — which triggers Google's native RSVP (Yes / Maybe / No).
Talent not retained move automatically into history. No more keeping a separate list.
"A good tool doesn't remind you to do things. It already did them while you were thinking about something else."
The convocation board
Once convocations are sent, a board shows each talent's status: Yes, Pending, Unsure, No. The Sync responses button re-reads RSVP statuses straight from Google Calendar and updates the board. Need to nudge someone? One button per talent. Need a second round? You start again from the selection.
Holds, to reserve without blocking
Before a firm confirmation there's often a grey zone: the talent is pencilled in, not yet committed. Holds handle exactly that — a tentative reservation with its own lifecycle (pending → hold → confirmed → declined). Confirming a hold creates the calendar event; cancelling removes it. The agent sees at a glance who's held, for which date, for which project.
The thread through the whole flow: information is entered once, and each action — email, calendar, status — follows from the previous one. That's what turns a stressful audition day into a controlled routine.
